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Tenant Hire of Council Community Facilities

The Community Facilities Hire Policy has been developed to ensure minimum processes and that all use of Council facilities will have an agreement in place.

As part of the Policy, tenants on a seasonal or lease agreement with Council shall only be eligible to sublet their facility if they have undertaken Council's Community Facilities Hire certification process.  Groups receive certification by having the following:

  • nominated bookings officer who is required to undertake biannual training
  • approved emergency processes
  • approved booking documentation and processes.

Hire Agreement Proforma

A base proforma is provided for tenants authorised to hire facilities to ensure consistency of basic terms and conditions of hire across Council facilities.

All community organisations, groups and individuals wanting to hire Council owned or managed facilities are required to complete a Hire Agreement Form when applying for use of the facilities.

Approval should only be issued for use of the facility if an applicant meets all facility requirements, Council requirements and the relevant terms, conditions and legislation, as detailed in the Handbook.

Incident Reporting

Facility Managers/Booking Officers are to maintain a supply of Incident Report forms.

  • Incident Report Forms are to be completed by the hirer, with the Facility Manager/Booking Officer as soon as practicable after the event occurs (within two days)
  • Incidents of serious nature are to be reported by telephone to the Council immediately after an incident (1300 88 22 33)


Word Icon Community Facilities Hire Handbook (doc, 382KB)

Word Icon Appendix 1: Hire Agreement Proforma (doc, 508KB)

Word Icon Appendix 3: Induction Checklist (doc, 30KB)

Word Icon Appendix 5: Incident Report Form (doc, 60KB)

Word Icon Appendix 6: Key Policy and Allocation Form (doc, 104KB)

Word Icon Request for works in a community facility (Doc, 54 Kb)

Community Facilities Hire Policy

Community Facilities Hire Policy

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